Start with the work site
A town name is rarely enough. Give the full postcode, site name, gate or building entrance and say whether the team will work at more than one location. Add start and finish times, weekend work and the maximum commute you can accept.
If the team is driving, say whether vehicles carry tools, whether a van has a height constraint and whether secure or on-site parking is essential. A home near the map pin is not necessarily practical for an early shift or a loaded vehicle.
Describe the sleeping arrangement
State the number of people, separate beds and bedrooms. Say who can share a room and whether the group needs the whole property. 'Sleeps six' can mean a different thing from six separate beds, so make the distinction explicit.
For a longer job, add kitchen, laundry, workspace, pets and accessibility requirements. These details are cheaper to resolve in the brief than after a proposed property has been selected.
Give a budget that means something
A weekly budget for the whole group is more useful than an unexplained nightly ceiling. Say whether it includes cleaning, parking or other required costs, and identify who approves a quote.
Dates, headcount and requirements affect the total. Ask for the proposed property's address, beds, parking, total price and booking terms before treating a sourced option as workable.