Confirm who can approve
Name the policyholder, insurer, loss adjuster, landlord or other booking contact and identify who can approve the total. Keep accommodation arrangements separate from assumptions about what a policy will reimburse.
Give the preferred contact for date changes, access questions and extensions so the household is not left repeating the same information.
Describe the household's needs
Include people, separate beds, bedrooms, privacy, children, pets, accessibility, equipment, parking and the destination or distance from the original home. State what cannot be compromised.
For longer works, add kitchen, laundry, workspace and school or work travel. The home needs to support the routine for the expected duration.
Review the proposal carefully
Before booking, check the address, sleeping layout, access, parking, total price, required extras and availability for the dates. Confirm any extension process and who is responsible for payment.
Do not treat an accommodation guide as proof of cover or a live property. The confirmed proposal and the insurer's authorisation are separate things.